How To Create Autoresponder Emails In cPanel

by Suresh Karuppaiya

In this article, I’m going to show you how to create email auto responders using cPanel. Now, this email auto responder is pretty much similar to your out-of-office or on-vacation reply that you may set in your work email account or email system. So to get started, just click on Auto Responders.

Autoresponders in Cpanel

Autoresponders in Cpanel

Next click on Add Auto Responder. And you can see here that there are several variables you can use to customize your email message.

Add new autoresponders

Add new autoresponders

So the first thing you need to do is select the interval. If you want this message to go out instantly, make sure you put ‘0 hours’. Next, put in the email address that you want to use as an auto responder. This could be an actual email address that you receive replies to and that you check; or it could be any email address that you want, as long as it is in the domain name that you are using.

Then, in the From field, make sure you enter your name, or your company name, or whoever you want as an identifier of the person sending the email.

Then, you can enter a subject. You can either enter a completely new subject, or you can just copy this variable here and paste it here. And you may want to add a prefix – for example, a reply – okay? “RE:” basically means “reply”…and then you can set the actual body or content of the auto responder email.

Autoresponder settings in cpanel

Autoresponder settings in cpanel

If you want the body to be in HTML, make sure you check the HTML option here. And if you want it to be in plain text, then just enter the text version of the content.

So here, I have gone ahead and entered the body of the email. And as you can see, I have used some of the variables here – for example, the “%from%” – and this will actually be replaced by the name of the person sending the email address to your email address account. And the same thing goes here. This variable (“%email%”) will actually be converted to the actual email address that you received the email from.

Autoresponder settings in cpanel 2

Autoresponder settings in cpanel 2

So once you’re satisfied with your message, click on Create or Modify. It says here the auto responder has been successfully created. So click on Go Back.

To test if the auto responder actually works, you need to send an email from any email address except for this email address; and you should receive an instantaneous reply with the subject of the email that you sent to. So for example, if you sent a new email to this email address, with the subject: ‘test’…then you will get an automatic reply with the subject, ‘RE: test’. So that’s how easy it is to create auto responder using cPanel.

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